Creating an Out-of-Office Notice

If you are unable to access your emails for an extended period of time, you can set up an out-of-office notice for that duration. This notice will be automatically sent by the system as a reply to the sender of any incoming email.

Create out-of-office notice

1. An out-of-office notice always requires a start date and a message text. In the settings mode, set

   

2. Under "Messages / E-mail / Out of Office Notice", simply set the

   1. Status to "active"
   2. Time period
   3. Subject
   4. Message text
   5. Alias email address
      
      

3. Click "Save".

4. You also have the option to specify an end date for the out-of-office notice. If you do set an end date, the out-of-office notice will automatically be set to "inactive" once that date has passed. This means that no more automatic replies will be sent.

5. If you wish to deactivate the out-of-office notice before the specified end date, simply set the status to "inactive" .

6. Click "Save".

Important note: Please note that each sender will only receive one out-of-office notice within a 4-day period. So, if someone sends you 10 emails a day, they will only receive an out-of-office reply to the first email, and then again on the 4th day, the 8th day, and so on.